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Pharmacy

The pharmacy module covers inventory, batch and expiry tracking, prescription fulfilment, and counter billing.

Inventory​

Pharmacy → Items — every medicine you stock. Each item carries:

  • Brand and generic name.
  • Manufacturer.
  • Form (tablet, syrup, injection, etc.).
  • Pack size and unit.
  • HSN / SAC code, GST class.
  • Default reorder level.

Each item can have multiple batches, each with its own MRP, cost price, manufacturing date, and expiry date. Batches deplete in FEFO (first-expiry-first-out) order automatically.

Goods inward​

Pharmacy → Purchases → New — record a supplier bill. The form captures:

  • Supplier and invoice number.
  • Items, batches, quantities, MRPs, expiry dates.
  • Discount and tax breakdown.

On save, the stock is added to the inventory and the supplier account is updated.

Prescription fulfilment​

When a doctor writes a prescription in a consultation, it appears on the pharmacy counter dashboard before the patient arrives. The pharmacist:

  1. Picks the patient by token or MRN.
  2. Reviews the prescribed lines.
  3. Adjusts quantities (substitutes, partial fills).
  4. Dispenses; the system deducts from FEFO batches.
  5. Bills.

The bill flows to the consolidated visit bill if the patient still has an open visit; otherwise it is a standalone pharmacy bill.

Returns and refunds​

Pharmacy bills can be partially or fully returned within a configured window (default 7 days). Returns reverse the stock back into the batch they came from.

Expiry alerts​

The dashboard shows three rolling alert bands:

  • Red — expiring this month.
  • Amber — expiring in 90 days.
  • Yellow — slow-moving stock (no movement in 60 days).

Click any band to see the list and trigger a transfer-out, return-to- supplier, or write-off.

Reports​

  • Stock-on-hand by item / batch / location.
  • Expiring stock by date band.
  • Top-selling items by revenue and by quantity.
  • Margin analysis (cost vs MRP).
  • Supplier-wise purchase analysis.
  • Consultations — the source of prescriptions.
  • Billing — where pharmacy lines roll into the visit bill.