Wards & Bed Management
The ward map is the real-time picture of who is where in the hospital.
The bed map
Wards → Map — a visual floor plan of every ward. Each bed is a tile coloured by status:
- Green — vacant, cleaned, ready.
- Yellow — vacant, awaiting cleaning.
- Blue — occupied.
- Red — under maintenance.
- Grey — reserved.
Click a tile to admit, transfer, discharge, or update the bed status.
Admitting a patient
Patient page → Admit — pick the ward, the bed, the admitting doctor, and the diagnosis. The system:
- Marks the bed Blue.
- Opens an encounter (the parent record for everything that happens during the stay).
- Generates an admission slip.
- Adds the bed-day charge to the running bill.
Transfers
Drag a patient tile from one bed to another. The system records the transfer, frees the old bed (Yellow → cleaning), and adds the new ward's rate to the bill from that moment.
Discharges
Patient page → Discharge — pick the discharge type (routine, DAMA, transfer, expired). The system:
- Generates a discharge summary draft.
- Locks the encounter for billing.
- Frees the bed (Yellow → cleaning).
- Notifies billing if any balance is due.
Ward types and rates
Settings → Wards — configure ward types (general, semi-private, private, ICU, NICU). Each ward type has:
- A bed-day charge.
- A nursing-care charge.
- An assigned billing class.
Audit trail
Every bed move is logged: who moved the patient, when, from / to which bed, with what reason. Required for accreditation (NABH, JCI).